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Tipps, um das Beste aus euren Finance-Tools herauszuholen: Features, Integrationen und zeitsparende Workflows.","ac03848c-15d8-462f-8baa-99c414845270","tools","de/blog/topic/tools",-420,[],"231ed295-2161-4888-815c-076c6d1eb7ec","2022-11-02T15:24:43.427Z",[],"blog/topic/tools",[132,133,134],{"path":130,"name":55,"lang":73,"published":55},{"path":130,"name":55,"lang":68,"published":55},{"path":130,"name":55,"lang":76,"published":55},{"type":50,"content":136},[137,147,158,167,176,185,201,209,217,225,233,241,250,258,267,277,286,295,303,312,321,330,338,347,437],{"type":53,"attrs":138,"content":139},{"textAlign":55,"key":56},[140],{"text":141,"type":60,"marks":142},"Jeder Monat endet mit demselben Engpass: Belege fehlen, Buchungen warten, der Abschluss verzögert sich. Was wie ein Organisationsproblem wirkt, ist in vielen Finanzteams ein Systemfehler – DATEV wird noch manuell befüllt, statt automatisch. Das Ergebnis: verschwendete Stunden, unnötige Fehler und ein wachsendes GoBD-Risiko. Eine automatische DATEV-Schnittstelle kann diesen Kreislauf durchbrechen – die Frage ist, welche. ",[143],{"type":144,"attrs":145},"textStyle",{"color":146},"#111418",{"type":148,"attrs":149,"content":151},"heading",{"level":150,"textAlign":55},2,[152],{"text":153,"type":60,"marks":154},"Warum der manuelle DATEV-Export Finanzteams ausbremst",[155],{"type":144,"attrs":156},{"color":157},"#434343",{"type":53,"attrs":159,"content":161},{"textAlign":55,"key":160},"p-1",[162],{"text":163,"type":60,"marks":164},"Ohne automatische Schnittstelle folgt der DATEV-Export einem aufwendigen Muster: Die Buchhaltung erfasst Ausgaben in einem separaten Tool, exportiert die Daten als CSV-Datei, lädt diese in DATEV Unternehmen Online hoch, ordnet Belege einzeln zu und liest die Buchungen ins Rechnungswesen ein. Jeder dieser Schritte ist fehleranfällig, denn Belege gehen dabei verloren, Sachkonten werden falsch zugeordnet und Buchungen tauchen doppelt auf.",[165],{"type":144,"attrs":166},{"color":146},{"type":53,"attrs":168,"content":170},{"textAlign":55,"key":169},"p-2",[171],{"text":172,"type":60,"marks":173},"Die GoBD verschärfen das Problem. Digitale Belege müssen unveränderbar, nachvollziehbar und maschinell auswertbar sein – und die Zehn-Tage-Frist lässt wenig Spielraum. Bei manuellen Prozessen ist sie schwer einzuhalten, besonders wenn Mitarbeitende Belege erst Wochen später einreichen.",[174],{"type":144,"attrs":175},{"color":146},{"type":53,"attrs":177,"content":179},{"textAlign":55,"key":178},"p-3",[180],{"text":181,"type":60,"marks":182},"Ein kaufmännischer Leiter eines Unternehmens mit 120 Beschäftigten stellt zum Beispiel beim Monatsabschluss fest, dass 15 Firmenkarten-Belege fehlen. Die Buchhaltung verbringt zwei Tage damit, die Belege einzufordern, manuell in das DATEV-Format zu bringen und zuzuordnen. Der gesamte Abschluss verzögert sich. Der DATEV-Belegtransfer per Handarbeit skaliert nicht mit dem Unternehmenswachstum.",[183],{"type":144,"attrs":184},{"color":146},{"type":186,"attrs":187},"blok",{"id":188,"body":189},"71b0be40-0cc5-47f1-865f-aadb9c3b2f03",[190],{"_uid":191,"type":33,"asset":192,"caption":33,"overlay":199,"component":200},"i-e532a7ed-2c36-46e2-b46e-a6109bb8f48e",{"id":193,"alt":194,"name":33,"focus":33,"title":195,"source":33,"filename":196,"copyright":197,"fieldtype":38,"meta_data":198,"is_external_url":24},172156593060381,"Steuerberaterin und Mandant besprechen die Einrichtung des DATEV Kontoauszugsmanagers – für eine effiziente, automatisierte Buchführung im Mittelstand.","DATEV Kontoauszugsmanager: Steuerberater und Mandant im Gespräch über automatisierte Buchhaltung","https://a.storyblok.com/f/146026/2212x1355/31a3234cf5/istock-1330553219.jpg","Spendesk / iStock",{"alt":194,"title":195,"source":33,"copyright":197},[],"image",{"type":148,"attrs":202,"content":203},{"level":150,"textAlign":55},[204],{"text":205,"type":60,"marks":206},"Drei Wege, Buchungsdaten nach DATEV zu übertragen",[207],{"type":144,"attrs":208},{"color":157},{"type":53,"attrs":210,"content":211},{"textAlign":55,"key":56},[212],{"text":213,"type":60,"marks":214},"Nicht jede DATEV-Schnittstelle funktioniert gleich. Die drei gängigen Übertragungswege unterscheiden sich in Automatisierungsgrad und Funktionsumfang deutlich.",[215],{"type":144,"attrs":216},{"color":146},{"type":53,"attrs":218,"content":219},{"textAlign":55,"key":160},[220],{"text":221,"type":60,"marks":222},"Der einfachste Weg ist der CSV-Export im DATEV-Format. Die Ausgabenmanagement-Software erzeugt eine CSV-Datei, die über die Stapelverarbeitung in DATEV Kanzlei-Rechnungswesen importiert wird. Das funktioniert, ist aber auch fehleranfällig: Belegbilder werden nicht mitübertragen, die Zuordnung erfolgt manuell, und jeder Export erfordert einen eigenen Arbeitsschritt. Für kleine Unternehmen mit wenigen Transaktionen kann der CSV-DATEV-Export ausreichen; bei wachsendem Belegvolumen stößt dieser Weg schnell an seine Grenzen.",[223],{"type":144,"attrs":224},{"color":146},{"type":53,"attrs":226,"content":227},{"textAlign":55,"key":169},[228],{"text":229,"type":60,"marks":230},"Die zweite Stufe ist die DATEV-XML-Schnittstelle (Rechnungsdatenservice 1.0). Hier werden Buchungsdaten strukturiert als XML exportiert, inklusive Verlinkung zu digitalen Belegbildern. Das ist präziser als CSV, weil die Datenstruktur definiert ist und Zuordnungsfehler sinken. Allerdings muss der Export in der Regel manuell ausgelöst werden. Für Finanzteams, die eine DATEV-API-Schnittstelle suchen, bietet die XML-Variante einen soliden Mittelweg.",[231],{"type":144,"attrs":232},{"color":146},{"type":53,"attrs":234,"content":235},{"textAlign":55,"key":178},[236],{"text":237,"type":60,"marks":238},"Die dritte und leistungsfähigste Option ist der Buchungsdatenservice in Kombination mit dem Belegbilderservice. Dieser Weg ermöglicht einen vollautomatischen Cloud-zu-Cloud-Transfer: Buchungssätze und Belegbilder landen direkt im DATEV-Rechenzentrum, verknüpft und revisionssicher archiviert. Die DATEV-API arbeitet im Hintergrund, ohne dass die Buchhaltung manuell eingreifen muss.",[239],{"type":144,"attrs":240},{"color":146},{"type":53,"attrs":242,"content":244},{"textAlign":55,"key":243},"p-4",[245],{"text":246,"type":60,"marks":247},"Reicht die XML-Schnittstelle, oder brauchen Sie den Buchungsdatenservice? Die Antwort hängt vom Belegvolumen ab: Bei 30 Transaktionen im Monat kann XML genügen. Ab 100 Transaktionen, mehreren Ausgabentypen und einem Steuerberater, der Buchungssätze in Echtzeit einsehen möchte, ist der Buchungsdatenservice die effizientere Wahl.",[248],{"type":144,"attrs":249},{"color":146},{"type":148,"attrs":251,"content":252},{"level":150,"textAlign":55},[253],{"text":254,"type":60,"marks":255},"Automatischer Buchungsexport in der Praxis",[256],{"type":144,"attrs":257},{"color":157},{"type":53,"attrs":259,"content":261},{"textAlign":55,"key":260},"p-5",[262],{"text":263,"type":60,"marks":264},"Der vollautomatische Buchungsexport über den Buchungsdatenservice folgt einem klar definierten Datenfluss:",[265],{"type":144,"attrs":266},{"color":146},{"type":186,"attrs":268},{"id":188,"body":269},[270],{"_uid":271,"type":33,"asset":272,"caption":33,"overlay":276,"component":200},"i-f245b625-87bf-430c-b464-a28621199119",{"id":273,"alt":33,"name":33,"focus":33,"title":33,"source":33,"filename":274,"copyright":33,"fieldtype":38,"meta_data":275,"is_external_url":24},181679533042862,"https://a.storyblok.com/f/146026/2752x1536/dac7ed5130/prozess_tabelle_download.jpg",{},[],{"type":53,"attrs":278,"content":280},{"textAlign":55,"key":279},"p-6",[281],{"text":282,"type":60,"marks":283},"Jeder Schritt wird protokolliert, die Verfahrensdokumentation entsteht im Prozess, und die Zehn-Tage-Frist wird systemseitig eingehalten, weil Belege direkt bei der Einreichung erfasst und archiviert werden.",[284],{"type":144,"attrs":285},{"color":146},{"type":53,"attrs":287,"content":289},{"textAlign":55,"key":288},"p-7",[290],{"text":291,"type":60,"marks":292},"Spendesk bildet genau diesen Datenfluss als Ausgabenmanagement-Plattform mit DATEV-Schnittstelle ab. Die Plattform erfasst Belege mobil per App, kontiert automatisch nach SKR03/SKR04 vor und überträgt Buchungssätze sowie Belegbilder über den Buchungsdatenservice an DATEV. Die Funktion „Play by the Rules\" blockiert Firmenkarten für Mitarbeitende automatisch, wenn Belege nicht eingereicht werden – so werden nach eigenen Angaben 99 Prozent der Belege erfasst. Für einen Buchhalter, der 80 Firmenkarten-Transaktionen pro Monat verarbeitet, bedeutet das: Statt vier Stunden manueller Eingabe landen die Buchungen innerhalb weniger Minuten nach Freigabe im DATEV.",[293],{"type":144,"attrs":294},{"color":146},{"type":148,"attrs":296,"content":297},{"level":150,"textAlign":55},[298],{"text":299,"type":60,"marks":300},"GoBD-konforme Belegarchivierung und E-Rechnung über die DATEV-Schnittstelle",[301],{"type":144,"attrs":302},{"color":157},{"type":53,"attrs":304,"content":306},{"textAlign":55,"key":305},"p-8",[307],{"text":308,"type":60,"marks":309},"Die GoBD stellen fünf zentrale Anforderungen an digitale Belege: Unveränderbarkeit, Nachvollziehbarkeit, Vollständigkeit, maschinelle Auswertbarkeit und Aufbewahrung über zehn Jahre. Eine DATEV-Schnittstelle, die den Buchungsdatenservice nutzt, erfüllt diese Anforderungen systematisch. Belegbilder werden im DATEV-Rechenzentrum revisionssicher archiviert, Buchungssatz und Beleg bleiben dauerhaft verknüpft, und der automatisierte Prozess erzeugt die notwendige Verfahrensdokumentation.",[310],{"type":144,"attrs":311},{"color":146},{"type":53,"attrs":313,"content":315},{"textAlign":55,"key":314},"p-9",[316],{"text":317,"type":60,"marks":318},"Parallel verschärft die E-Rechnungspflicht die Anforderungen an die Belegverarbeitung. Seit Januar 2025 müssen Unternehmen in Deutschland elektronische Rechnungen empfangen können, in den Formaten XRechnung (reines XML) und ZUGFeRD (hybrides PDF mit eingebettetem XML nach EN 16931). Ab Januar 2027 sind große Unternehmen verpflichtet, E-Rechnungen auch zu versenden; bis 2028 gilt die Pflicht für alle Unternehmen. Grundlage ist das Wachstumschancengesetz vom März 2024.",[319],{"type":144,"attrs":320},{"color":146},{"type":53,"attrs":322,"content":324},{"textAlign":55,"key":323},"p-10",[325],{"text":326,"type":60,"marks":327},"Das bedeutet konkret: Eine DATEV-Schnittstelle, die XRechnung und ZUGFeRD direkt verarbeitet, wird zur Pflichtanforderung. Ein mittelständisches Unternehmen erhält eine XRechnung von einem Lieferanten – das Ausgabenmanagement liest die strukturierten Rechnungsdaten automatisch aus, kontiert den Vorgang vor und übergibt die DATEV-E-Rechnung samt Buchungssatz an DATEV Unternehmen Online. Der Buchhalter prüft nur noch die Zuordnung, statt Daten manuell zu übertragen. Wer diese Verarbeitung heute bereits automatisiert, ist auf die kommende Versandpflicht vorbereitet.",[328],{"type":144,"attrs":329},{"color":146},{"type":148,"attrs":331,"content":332},{"level":150,"textAlign":55},[333],{"text":334,"type":60,"marks":335},"Worauf Finanzteams bei der Wahl einer DATEV-Schnittstelle achten sollten",[336],{"type":144,"attrs":337},{"color":157},{"type":53,"attrs":339,"content":341},{"textAlign":55,"key":340},"p-11",[342],{"text":343,"type":60,"marks":344},"Unterschiedliche DATEV-Integrationen bieten unterschiedliche Leistungsumfänge. Fünf Kriterien helfen bei der Bewertung.",[345],{"type":144,"attrs":346},{"color":146},{"type":348,"content":349},"bullet_list",[350,369,386,403,420],{"type":351,"content":352},"list_item",[353],{"type":53,"attrs":354,"content":356},{"textAlign":55,"key":355},"p-12",[357,364],{"text":358,"type":60,"marks":359},"Automatisierungsgrad",[360,362],{"type":144,"attrs":361},{"color":146},{"type":363},"bold",{"text":365,"type":60,"marks":366},": Bietet die Software nur einen CSV-Export, oder unterstützt sie den vollautomatischen Buchungsdatenservice? Der Unterschied wirkt sich direkt auf den manuellen Aufwand beim Monatsabschluss aus.",[367],{"type":144,"attrs":368},{"color":146},{"type":351,"content":370},[371],{"type":53,"attrs":372,"content":374},{"textAlign":55,"key":373},"p-13",[375,381],{"text":376,"type":60,"marks":377},"Abgedeckte Ausgabentypen",[378,380],{"type":144,"attrs":379},{"color":146},{"type":363},{"text":382,"type":60,"marks":383},": Firmenkarten, Eingangsrechnungen, Mitarbeiterauslagen, Abonnements: Idealerweise überträgt eine einzige DATEV-Schnittstelle alle Ausgabentypen, statt dass für jeden Bereich eine eigene Lösung nötig ist. Wer eine Buchhaltungssoftware mit DATEV-Schnittstelle oder ein Geschäftskonto mit DATEV-Schnittstelle sucht, sollte prüfen, ob auch Kartenzahlungen und Rechnungen über denselben Kanal laufen.",[384],{"type":144,"attrs":385},{"color":146},{"type":351,"content":387},[388],{"type":53,"attrs":389,"content":391},{"textAlign":55,"key":390},"p-14",[392,398],{"text":393,"type":60,"marks":394},"Vorkontierung",[395,397],{"type":144,"attrs":396},{"color":146},{"type":363},{"text":399,"type":60,"marks":400},": Ordnet das Tool Buchungen automatisch den richtigen Sachkonten nach SKR03 oder SKR04 zu, inklusive Kostenstellen und USt-Schlüsseln? Automatische Vorkontierung reduziert die Nacharbeit erheblich.",[401],{"type":144,"attrs":402},{"color":146},{"type":351,"content":404},[405],{"type":53,"attrs":406,"content":408},{"textAlign":55,"key":407},"p-15",[409,415],{"text":410,"type":60,"marks":411},"E-Rechnungsfähigkeit",[412,414],{"type":144,"attrs":413},{"color":146},{"type":363},{"text":416,"type":60,"marks":417},": Kann die Software XRechnung und ZUGFeRD direkt verarbeiten? Ab 2027 wird das für den Versand zur Pflicht.",[418],{"type":144,"attrs":419},{"color":146},{"type":351,"content":421},[422],{"type":53,"attrs":423,"content":425},{"textAlign":55,"key":424},"p-16",[426,432],{"text":427,"type":60,"marks":428},"Zusammenarbeit mit dem Steuerberater",[429,431],{"type":144,"attrs":430},{"color":146},{"type":363},{"text":433,"type":60,"marks":434},": Erhält die Kanzlei Buchungssätze und Belege in Echtzeit über den Buchungsdatenservice, oder nur als Batch-Export? 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