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Entscheidend ist die Summe aus vielen kleinen Vorgängen und der Aufwand, der mit jedem einzelnen Kauf verbunden ist.",[293],{"type":160,"attrs":294},{"color":162},{"type":101,"attrs":296,"content":298},{"textAlign":25,"key":297},"p-10",[299],{"text":300,"type":107,"marks":301},"In der Beschaffung wird Tail Spend häufig mit der Pareto-Regel beschrieben: Ein kleinerer Anteil des Einkaufsvolumens verteilt sich auf einen besonders großen Anteil der Lieferanten und Transaktionen. Diese 80/20-Verteilung ist jedoch nur eine Faustregel. Die tatsächliche Ausprägung hängt unter anderem von der Unternehmensgröße, der Branche, der Ausgabenstruktur und der verwendeten Definition ab.",[302],{"type":160,"attrs":303},{"color":162},{"type":207,"attrs":305,"content":306},{"level":209,"textAlign":25},[307],{"text":308,"type":107,"marks":309},"Tail Spend und indirekte Beschaffung: der Unterschied",[310,312],{"type":160,"attrs":311},{"color":162},{"type":217},{"type":101,"attrs":314,"content":316},{"textAlign":25,"key":315},"p-11",[317,322,329,337],{"text":318,"type":107,"marks":319},"Tail Spend ist meist ein Teil der",[320],{"type":160,"attrs":321},{"color":162},{"text":173,"type":107,"marks":323},[324,327],{"type":176,"attrs":325},{"href":326,"uuid":25,"anchor":25,"target":25,"linktype":89},"https://www.spendesk.com/de/glossary/spend-management/",{"type":160,"attrs":328},{"color":162},{"text":330,"type":107,"marks":331},"indirekten Beschaffung",[332,334,336],{"type":176,"attrs":333},{"href":326,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":335},{"color":189},{"type":191},{"text":338,"type":107,"marks":339},", aber nicht mit ihr gleichzusetzen. Der indirekte Einkauf umfasst alle Güter und Leistungen, die nicht direkt in das eigene Produkt oder die eigene Dienstleistung eingehen, etwa IT, Marketing, Bürobedarf oder externe Beratung.",[340],{"type":160,"attrs":341},{"color":162},{"type":101,"attrs":343,"content":345},{"textAlign":25,"key":344},"p-12",[346],{"text":347,"type":107,"marks":348},"Tail Spend beschreibt den kleinteiligen, oft wenig gesteuerten Teil dieser Ausgaben. Auch kleinere direkte Einkäufe, beispielsweise Ersatzteile oder Materialien für den laufenden Betrieb, können zum Tail Spend gehören.",[349],{"type":160,"attrs":350},{"color":162},{"type":101,"attrs":352,"content":354},{"textAlign":25,"key":353},"p-13",[355],{"text":356,"type":107,"marks":357},"Der Unterschied ist für die Strategie wichtig: Bei strategischen Lieferanten stehen Verhandlungen und Vertragsmanagement im Vordergrund. 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Eine einzelne Bestellung ist dann zwar günstig, bindet aber trotzdem Zeit in Einkauf, Finance und Buchhaltung.",[457],{"type":160,"attrs":458},{"color":162},{"type":101,"attrs":460,"content":462},{"textAlign":25,"key":461},"p-22",[463],{"text":464,"type":107,"marks":465},"Ein Beispiel: Ein Team bestellt kurzfristig ein Tool für ein Projekt. Der monatliche Betrag ist überschaubar, doch niemand dokumentiert den Zweck, die Kostenstelle oder das geplante Kündigungsdatum. Monate später läuft das Abo weiter, obwohl das Projekt längst beendet ist. 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Angemessene Freigaben definieren",[624,626],{"type":160,"attrs":625},{"color":162},{"type":217},{"type":101,"attrs":628,"content":629},{"textAlign":25,"key":315},[630,635,642,650],{"text":631,"type":107,"marks":632},"Nicht jede Kleinbestellung braucht denselben Prüfaufwand wie ein langfristiger Vertrag. Sinnvoll sind deshalb abgestufte",[633],{"type":160,"attrs":634},{"color":162},{"text":173,"type":107,"marks":636},[637,640],{"type":176,"attrs":638},{"href":639,"uuid":25,"anchor":25,"target":25,"linktype":89},"https://www.spendesk.com/de/blog/beschaffungsprozess/",{"type":160,"attrs":641},{"color":162},{"text":643,"type":107,"marks":644},"Freigabe-Workflows",[645,647,649],{"type":176,"attrs":646},{"href":639,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":648},{"color":189},{"type":191},{"text":651,"type":107,"marks":652},":",[653],{"type":160,"attrs":654},{"color":162},{"type":228,"content":656},[657,667,677,687],{"type":231,"content":658},[659],{"type":101,"attrs":660,"content":661},{"textAlign":25,"key":344},[662],{"text":663,"type":107,"marks":664},"Niedrige Beträge können schnell und standardisiert freigegeben werden",[665],{"type":160,"attrs":666},{"color":162},{"type":231,"content":668},[669],{"type":101,"attrs":670,"content":671},{"textAlign":25,"key":353},[672],{"text":673,"type":107,"marks":674},"Wiederkehrende Ausgaben benötigen eine verantwortliche Person und ein Enddatum",[675],{"type":160,"attrs":676},{"color":162},{"type":231,"content":678},[679],{"type":101,"attrs":680,"content":681},{"textAlign":25,"key":371},[682],{"text":683,"type":107,"marks":684},"Höhere oder risikoreichere Ausgaben erfordern zusätzliche Prüfungen",[685],{"type":160,"attrs":686},{"color":162},{"type":231,"content":688},[689],{"type":101,"attrs":690,"content":691},{"textAlign":25,"key":388},[692],{"text":693,"type":107,"marks":694},"Bestimmte Kategorien können nur über freigegebene Lieferanten bezogen werden",[695],{"type":160,"attrs":696},{"color":162},{"type":101,"attrs":698,"content":699},{"textAlign":25,"key":399},[700],{"text":701,"type":107,"marks":702},"Die Kontrolle sollte möglichst vor dem Kauf einsetzen. So lässt sich die Budgetwirkung prüfen, bevor eine verbindliche Verpflichtung entsteht.",[703],{"type":160,"attrs":704},{"color":162},{"type":207,"attrs":706,"content":707},{"level":594,"textAlign":25},[708],{"text":709,"type":107,"marks":710},"3. Lieferanten und Kategorien bündeln",[711,713],{"type":160,"attrs":712},{"color":162},{"type":217},{"type":101,"attrs":715,"content":716},{"textAlign":25,"key":410},[717],{"text":718,"type":107,"marks":719},"Eine Ausgabenanalyse zeigt oft, dass verschiedene Teams ähnliche Leistungen bei mehreren Anbietern einkaufen. Wo es sinnvoll ist, können Sie diese Käufe bündeln und bevorzugte Lieferanten definieren.",[720],{"type":160,"attrs":721},{"color":162},{"type":101,"attrs":723,"content":724},{"textAlign":25,"key":421},[725],{"text":726,"type":107,"marks":727},"Eine vollständige Konsolidierung ist jedoch nicht immer das Ziel. Für seltene oder sehr spezifische Käufe kann ein flexibler Prozess sinnvoller sein als ein zusätzlicher Rahmenvertrag. Entscheidend ist, den Aufwand für Lieferantenmanagement und Bestellung gegen den erwarteten Nutzen abzuwägen.",[728],{"type":160,"attrs":729},{"color":162},{"type":207,"attrs":731,"content":732},{"level":594,"textAlign":25},[733],{"text":734,"type":107,"marks":735},"4. Zahlungen und Belege automatisieren",[736,738],{"type":160,"attrs":737},{"color":162},{"type":217},{"type":101,"attrs":740,"content":741},{"textAlign":25,"key":432},[742,747,754,762],{"text":743,"type":107,"marks":744},"Digitale Freigaben, Firmenkarten und",[745],{"type":160,"attrs":746},{"color":162},{"text":173,"type":107,"marks":748},[749,752],{"type":176,"attrs":750},{"href":751,"uuid":25,"anchor":25,"target":25,"linktype":89},"https://www.spendesk.com/de/blog/virtuelle-kreditkarte/",{"type":160,"attrs":753},{"color":162},{"text":755,"type":107,"marks":756},"virtuelle Karten",[757,759,761],{"type":176,"attrs":758},{"href":751,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":760},{"color":189},{"type":191},{"text":763,"type":107,"marks":764}," können den Prozess für kleine oder wiederkehrende Ausgaben vereinfachen. Je nach Einsatz lassen sich Beträge, Zeiträume, Kategorien oder Händler einschränken. Transaktionen können anschließend einem Team, einer Kostenstelle oder einem Projekt zugeordnet werden.",[765],{"type":160,"attrs":766},{"color":162},{"type":101,"attrs":768,"content":769},{"textAlign":25,"key":443},[770],{"text":771,"type":107,"marks":772},"Für einmalige Käufe oder Testzugänge können Einweg-Virtualkarten das Risiko ungewollter Folgebelastungen reduzieren. Sie ersetzen jedoch kein Abo- oder Vertragsmanagement. Verantwortliche, Laufzeiten und Verlängerungen müssen weiterhin systematisch überwacht werden.",[773],{"type":160,"attrs":774},{"color":162},{"type":101,"attrs":776,"content":777},{"textAlign":25,"key":452},[778],{"text":779,"type":107,"marks":780},"Eine durchgängige Verbindung von Antrag, Freigabe, Zahlung, Beleg und Buchhaltung reduziert außerdem manuelle Übertragungen. Ein digitaler Prozess kann einen nachvollziehbaren Prüfpfad schaffen, sofern er korrekt eingerichtet und genutzt wird.",[781],{"type":160,"attrs":782},{"color":162},{"type":207,"attrs":784,"content":785},{"level":594,"textAlign":25},[786],{"text":787,"type":107,"marks":788},"5. Regelmäßig nachsteuern",[789,791],{"type":160,"attrs":790},{"color":162},{"type":217},{"type":101,"attrs":793,"content":794},{"textAlign":25,"key":461},[795],{"text":796,"type":107,"marks":797},"Tail Spend lässt sich nicht mit einer einmaligen Aufräumaktion dauerhaft beseitigen. Neue Lieferanten, Abos und Einzelkäufe entstehen laufend. Prüfen Sie deshalb regelmäßig:",[798],{"type":160,"attrs":799},{"color":162},{"type":228,"content":801},[802,813,824,835,846],{"type":231,"content":803},[804],{"type":101,"attrs":805,"content":807},{"textAlign":25,"key":806},"p-23",[808],{"text":809,"type":107,"marks":810},"Welche neuen Lieferanten sind hinzugekommen?",[811],{"type":160,"attrs":812},{"color":162},{"type":231,"content":814},[815],{"type":101,"attrs":816,"content":818},{"textAlign":25,"key":817},"p-24",[819],{"text":820,"type":107,"marks":821},"Welche Ausgaben werden wiederholt außerhalb des Prozesses getätigt?",[822],{"type":160,"attrs":823},{"color":162},{"type":231,"content":825},[826],{"type":101,"attrs":827,"content":829},{"textAlign":25,"key":828},"p-25",[830],{"text":831,"type":107,"marks":832},"Welche Abos werden kaum oder nicht genutzt?",[833],{"type":160,"attrs":834},{"color":162},{"type":231,"content":836},[837],{"type":101,"attrs":838,"content":840},{"textAlign":25,"key":839},"p-26",[841],{"text":842,"type":107,"marks":843},"Wo verursachen Freigaben unnötige Verzögerungen?",[844],{"type":160,"attrs":845},{"color":162},{"type":231,"content":847},[848],{"type":101,"attrs":849,"content":851},{"textAlign":25,"key":850},"p-27",[852],{"text":853,"type":107,"marks":854},"Welche Kategorien benötigen klare Regeln?",[855],{"type":160,"attrs":856},{"color":162},{"type":101,"attrs":858,"content":860},{"textAlign":25,"key":859},"p-28",[861,866,872,880],{"text":862,"type":107,"marks":863},"So wird Tail-Spend-Management zu einem kontinuierlichen Bestandteil des",[864],{"type":160,"attrs":865},{"color":162},{"text":173,"type":107,"marks":867},[868,870],{"type":176,"attrs":869},{"href":326,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":871},{"color":162},{"text":873,"type":107,"marks":874},"Ausgabenmanagements",[875,877,879],{"type":176,"attrs":876},{"href":326,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":878},{"color":189},{"type":191},{"text":881,"type":107,"marks":882},".",[883],{"type":160,"attrs":884},{"color":162},{"type":886,"attrs":887},"blok",{"id":888,"body":889},"3682798d-cdcd-444b-a922-fefea4ffa0e2",[890],{"_uid":891,"asset":892,"caption":898,"component":899},"i-77129bb6-e85d-4269-8ada-b63e5482f2fb",{"id":893,"alt":894,"name":50,"focus":50,"title":895,"source":50,"filename":896,"copyright":64,"fieldtype":86,"meta_data":897,"is_external_url":28},202942794100147,"Finanzverantwortlicher analysiert verstreute Geschäftsausgaben an einem Laptop","Tail Spend analysieren und Ausgaben kontrollieren","https://a.storyblok.com/f/146026/2528x1696/2f691a3682/tail-spend-inline-foto-ausgabenanalyse.jpg",{"alt":894,"title":895,"source":50,"copyright":64},"Eine zentrale Ausgabenanalyse zeigt, welche kleinen Käufe sich wiederholen, wo Lieferanten gebündelt werden können und welche Ausgaben besondere Kontrolle benötigen.","image",{"type":207,"attrs":901,"content":902},{"level":209,"textAlign":25},[903],{"text":904,"type":107,"marks":905},"Software-Abos als typischer Tail Spend",[906,908],{"type":160,"attrs":907},{"color":162},{"type":217},{"type":101,"attrs":910,"content":912},{"textAlign":25,"key":911},"p-29",[913],{"text":914,"type":107,"marks":915},"Software-Abonnements sind besonders anfällig für unkontrollierte Ausgaben. Sie werden häufig von einzelnen Teams initiiert, mit unterschiedlichen Zahlungsmitteln bezahlt und nicht zentral erfasst. Zusätzlich können kostenlose Testphasen automatisch in kostenpflichtige Verträge übergehen.",[916],{"type":160,"attrs":917},{"color":162},{"type":101,"attrs":919,"content":921},{"textAlign":25,"key":920},"p-30",[922],{"text":923,"type":107,"marks":924},"Ein zentrales Verzeichnis sollte deshalb mindestens folgende Informationen enthalten:",[925],{"type":160,"attrs":926},{"color":162},{"type":228,"content":928},[929,940,951,962,973,984,995],{"type":231,"content":930},[931],{"type":101,"attrs":932,"content":934},{"textAlign":25,"key":933},"p-31",[935],{"text":936,"type":107,"marks":937},"Name und Zweck des Tools",[938],{"type":160,"attrs":939},{"color":162},{"type":231,"content":941},[942],{"type":101,"attrs":943,"content":945},{"textAlign":25,"key":944},"p-32",[946],{"text":947,"type":107,"marks":948},"verantwortliches Team oder verantwortliche Person",[949],{"type":160,"attrs":950},{"color":162},{"type":231,"content":952},[953],{"type":101,"attrs":954,"content":956},{"textAlign":25,"key":955},"p-33",[957],{"text":958,"type":107,"marks":959},"Kosten und Abrechnungsintervall",[960],{"type":160,"attrs":961},{"color":162},{"type":231,"content":963},[964],{"type":101,"attrs":965,"content":967},{"textAlign":25,"key":966},"p-34",[968],{"text":969,"type":107,"marks":970},"Vertragsbeginn und Verlängerungsdatum",[971],{"type":160,"attrs":972},{"color":162},{"type":231,"content":974},[975],{"type":101,"attrs":976,"content":978},{"textAlign":25,"key":977},"p-35",[979],{"text":980,"type":107,"marks":981},"genutzte und verfügbare Lizenzen",[982],{"type":160,"attrs":983},{"color":162},{"type":231,"content":985},[986],{"type":101,"attrs":987,"content":989},{"textAlign":25,"key":988},"p-36",[990],{"text":991,"type":107,"marks":992},"Kündigungsfrist",[993],{"type":160,"attrs":994},{"color":162},{"type":231,"content":996},[997],{"type":101,"attrs":998,"content":1000},{"textAlign":25,"key":999},"p-37",[1001],{"text":1002,"type":107,"marks":1003},"zugeordnete Kostenstelle",[1004],{"type":160,"attrs":1005},{"color":162},{"type":101,"attrs":1007,"content":1009},{"textAlign":25,"key":1008},"p-38",[1010],{"text":1011,"type":107,"marks":1012},"So wird aus einer unübersichtlichen Sammlung einzelner Abos ein steuerbarer Bestandteil des Lieferanten- und Ausgabenmanagements.",[1013],{"type":160,"attrs":1014},{"color":162},{"type":207,"attrs":1016,"content":1017},{"level":209,"textAlign":25},[1018],{"text":1019,"type":107,"marks":1020},"Tail Spend, GoBD und Compliance",[1021,1023],{"type":160,"attrs":1022},{"color":162},{"type":217},{"type":101,"attrs":1025,"content":1027},{"textAlign":25,"key":1026},"p-39",[1028,1033,1040,1048],{"text":1029,"type":107,"marks":1030},"Unkontrollierte Käufe erschweren nicht automatisch die",[1031],{"type":160,"attrs":1032},{"color":162},{"text":173,"type":107,"marks":1034},[1035,1038],{"type":176,"attrs":1036},{"href":1037,"uuid":25,"anchor":25,"target":25,"linktype":89},"https://ao.bundesfinanzministerium.de/ao/2023/Anhaenge/BMF-Schreiben-und-gleichlautende-Laendererlasse/Anhang-64/anhang-64.html",{"type":160,"attrs":1039},{"color":162},{"text":1041,"type":107,"marks":1042},"GoBD-konforme Buchführung",[1043,1045,1047],{"type":176,"attrs":1044},{"href":1037,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":1046},{"color":189},{"type":191},{"text":1049,"type":107,"marks":1050},". Sie erhöhen jedoch das Risiko, dass Belege fehlen, Geschäftsvorfälle verspätet erfasst werden oder die Zuordnung zu Kostenstelle und Zweck nicht nachvollziehbar ist.",[1051],{"type":160,"attrs":1052},{"color":162},{"type":101,"attrs":1054,"content":1056},{"textAlign":25,"key":1055},"p-40",[1057,1062,1069,1074,1081,1089,1094,1101,1109,1114,1121,1129],{"text":1058,"type":107,"marks":1059},"Die GoBD stellen unter anderem Anforderungen an Vollständigkeit, Nachvollziehbarkeit, Nachprüfbarkeit und Unveränderbarkeit elektronischer Aufzeichnungen. Sie regeln dabei vor allem, ",[1060],{"type":160,"attrs":1061},{"color":162},{"text":1063,"type":107,"marks":1064},"wie",[1065,1067],{"type":160,"attrs":1066},{"color":162},{"type":1068},"italic",{"text":1070,"type":107,"marks":1071}," steuerlich relevante Unterlagen geführt und aufbewahrt werden. Die konkreten Aufbewahrungsfristen ergeben sich insbesondere aus der",[1072],{"type":160,"attrs":1073},{"color":162},{"text":173,"type":107,"marks":1075},[1076,1079],{"type":176,"attrs":1077},{"href":1078,"uuid":25,"anchor":25,"target":25,"linktype":89},"https://www.gesetze-im-internet.de/ao_1977/__147.html",{"type":160,"attrs":1080},{"color":162},{"text":1082,"type":107,"marks":1083},"Abgabenordnung",[1084,1086,1088],{"type":176,"attrs":1085},{"href":1078,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":1087},{"color":189},{"type":191},{"text":1090,"type":107,"marks":1091},", dem",[1092],{"type":160,"attrs":1093},{"color":162},{"text":173,"type":107,"marks":1095},[1096,1099],{"type":176,"attrs":1097},{"href":1098,"uuid":25,"anchor":25,"target":25,"linktype":89},"https://www.gesetze-im-internet.de/hgb/__257.html",{"type":160,"attrs":1100},{"color":162},{"text":1102,"type":107,"marks":1103},"Handelsgesetzbuch",[1104,1106,1108],{"type":176,"attrs":1105},{"href":1098,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":1107},{"color":189},{"type":191},{"text":1110,"type":107,"marks":1111}," und dem",[1112],{"type":160,"attrs":1113},{"color":162},{"text":173,"type":107,"marks":1115},[1116,1119],{"type":176,"attrs":1117},{"href":1118,"uuid":25,"anchor":25,"target":25,"linktype":89},"https://www.gesetze-im-internet.de/ustg_1980/__14b.html",{"type":160,"attrs":1120},{"color":162},{"text":1122,"type":107,"marks":1123},"Umsatzsteuergesetz",[1124,1126,1128],{"type":176,"attrs":1125},{"href":1118,"uuid":25,"anchor":25,"target":25,"linktype":89},{"type":160,"attrs":1127},{"color":189},{"type":191},{"text":881,"type":107,"marks":1130},[1131],{"type":160,"attrs":1132},{"color":162},{"type":101,"attrs":1134,"content":1136},{"textAlign":25,"key":1135},"p-41",[1137],{"text":1138,"type":107,"marks":1139},"Seit dem 1. Januar 2025 beträgt die Aufbewahrungsfrist für bestimmte Buchungsbelege grundsätzlich acht Jahre. Für Rechnungen gilt weiterhin eine zehnjährige Frist, während Handels- und Geschäftsbriefe grundsätzlich sechs Jahre aufzubewahren sind. Welche Frist gilt, hängt daher von der jeweiligen Dokumentart ab.",[1140],{"type":160,"attrs":1141},{"color":162},{"type":101,"attrs":1143,"content":1145},{"textAlign":25,"key":1144},"p-42",[1146],{"text":1147,"type":107,"marks":1148},"Eine Software allein garantiert keine GoBD-Konformität. Sie kann Prozesse unterstützen, Belege strukturiert erfassen und Änderungen dokumentieren. Für die Ordnungsmäßigkeit der Buchführung bleibt jedoch das Unternehmen verantwortlich. Entscheidend sind deshalb das Zusammenspiel aus geeigneter Software, klaren Prozessen, korrekter Nutzung und einer passenden Verfahrensdokumentation.",[1149],{"type":160,"attrs":1150},{"color":162},{"type":207,"attrs":1152,"content":1153},{"level":209,"textAlign":25},[1154],{"text":1155,"type":107,"marks":1156},"Beratung, Software oder beides?",[1157,1159],{"type":160,"attrs":1158},{"color":162},{"type":217},{"type":101,"attrs":1161,"content":1163},{"textAlign":25,"key":1162},"p-43",[1164],{"text":1165,"type":107,"marks":1166},"Ein Tail-Spend-Management-Berater kann sinnvoll sein, wenn die Ausgabendaten zunächst strukturiert, Kategorien neu definiert oder komplexe Lieferantenbeziehungen über mehrere Standorte hinweg analysiert werden müssen.",[1167],{"type":160,"attrs":1168},{"color":162},{"type":101,"attrs":1170,"content":1172},{"textAlign":25,"key":1171},"p-44",[1173],{"text":1174,"type":107,"marks":1175},"Für die laufende Steuerung reicht eine einmalige Analyse jedoch nicht aus. Freigaben, Kartenlimits, Belegerfassung, Abo-Prüfungen und Reportings müssen im Tagesgeschäft funktionieren. Dafür ist eine passende Ausgabenmanagement- oder Procurement-Software meist besser geeignet.",[1176],{"type":160,"attrs":1177},{"color":162},{"type":101,"attrs":1179,"content":1181},{"textAlign":25,"key":1180},"p-45",[1182],{"text":1183,"type":107,"marks":1184},"In vielen Unternehmen ergänzen sich beide Ansätze: Eine Beratung schafft zunächst Transparenz und Regeln. 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So verlieren sie keine wertvolle Zeit und können sich auf wichtigere Tätigkeiten konzentrieren.",{"_uid":2870,"title":2871,"component":1277,"description":2872},"f20ef905-76e9-4b90-a0db-1e8c1c5ae03f","Wie funktioniert Spendesk?",{"type":98,"content":2873},[2874],{"type":101,"content":2875},[2876,2878,2879,2880,2884,2885,2887,2888,2889,2891,2892,2893,2897,2898,2900,2901,2902,2904,2905,2906,2908,2912,2914,2915,2916,2918,2919,2920],{"text":2877,"type":107},"Spendesk bietet modernen Unternehmen die passenden Zahlungsmethoden und eine leistungsstarke Plattform zur Verwaltung von Ausgaben. Dazu gehören Debitkarten als Ersatz für altmodische Firmenkreditkarten, virtuelle Karten für Online-Zahlungen und automatisierte Spesenabrechnungen.",{"type":1228},{"type":1228},{"text":2881,"type":107,"marks":2882},"Für Beschäftigte",[2883],{"type":217},{"type":1228},{"text":2886,"type":107},"Die Teammitglieder müssen Ausgaben nicht mehr aus eigener Tasche vorstrecken. Stattdessen fragen Sie einen Betrag für einen bestimmten Kauf an und können die Zahlung mit ihrer (physischen) Spendesk-Karte oder einer virtuellen Karte durchführen.",{"type":1228},{"type":1228},{"text":2890,"type":107},"Wenn die Beschäftigten aus irgendeinem Grund ihre Spendesk-Karte nicht verwenden können, machen sie über die mobile Spendesk-App ein Foto der Quittung und erstellen direkt unterwegs eine digitale Spesenabrechnung. Diese wird zur Validierung direkt an die Führungskraft, und dann weiter an das Finanzteam geschickt.",{"type":1228},{"type":1228},{"text":2894,"type":107,"marks":2895},"Für Finanzteams",[2896],{"type":217},{"type":1228},{"text":2899,"type":107},"Alle Beschäftigten haben ihr eigenes Spendesk-Profil und eine eigene Spesenkarte, die mit einem bestimmten Betrag aufgeladen wird. Im Gegensatz zur Firmenkreditkarte wissen Sie also immer, wer gerade wo Firmengelder ausgibt.",{"type":1228},{"type":1228},{"text":2903,"type":107},"Über die Plattform können Controller:innen Ausgabenlimits und Vorab-Freigaben für die Mitarbeitende festlegen. C-Level-Führungskräfte oder Manager:innen können dabei ein anderes Niveau an vorab genehmigten Ausgaben haben als die restlichen Beschäftigten. Wenn ein Teammitglied sein vorab freigegebenes Budget überschreiten möchte, kann über die mobile App oder die Plattform online eine Anfrage an die entsprechende Führungskraft gestellt werden.",{"type":1228},{"type":1228},{"text":2907,"type":107},"Wenn eine Ausgabe mit einer Spendesk-Karte getätigt wird, macht der/die Mitarbeitende beim Kauf einfach ",{"text":2909,"type":107,"marks":2910},"ein Foto von der Quittung",[2911],{"type":217},{"text":2913,"type":107},". So gehen keine Belege mehr verloren.",{"type":1228},{"type":1228},{"text":2917,"type":107},"Finanzteams können die Ausgaben des Unternehmens in Echtzeit einsehen und fehlende Quittungen oder Rechnungen nachverfolgen, indem sie über die Plattform Erinnerungen an die Beschäftigten senden.",{"type":1228},{"type":1228},{"text":2921,"type":107},"Auch die Überprüfung von Ausgaben ist einfacher, da Ausgaben gruppiert werden können. Das Finanzteam kann vor dem Export in die Buchhaltungssoftware außerdem direkt in Spendesk die richtigen Mehrwertsteuersätze und Sachkonten zuweisen. Spendesk macht das Ausgabenmanagement intuitiv einfach und effizient.",[2923],{"cta":2924,"_uid":2925,"title":2926,"eyebrow":2933,"subtitle":2936,"component":207,"textAlign":50,"sectionSettings":2942,"breakLineOnMobile":28,"subtitleLeftBorder":28,"customTitleFontSize":50},[],"3a4e21f5-9dd8-421d-b801-700d2fd12756",{"type":98,"content":2927},[2928],{"type":207,"attrs":2929,"content":2930},{"level":209},[2931],{"text":2932,"type":107},"Nutzen Sie Spendesk",{"type":98,"content":2934},[2935],{"type":101},{"type":98,"content":2937},[2938],{"type":101,"content":2939},[2940],{"text":2941,"type":107},"Schließen Sie Ihre Buchhaltung 4x schneller ab, sammeln Sie über 95 % der Belege pünktlich und erhalten Sie 100 % Transparenz über die Unternehmensausgaben.",[],[],"Weitere Artikel","Inhaltsverzeichnis",[2947,3063,3241,3446],{"name":2948,"created_at":2949,"published_at":16,"updated_at":2950,"id":2951,"uuid":2952,"content":2953,"slug":3051,"full_slug":3052,"sort_by_date":25,"position":3053,"tag_list":3054,"is_startpage":28,"parent_id":1368,"meta_data":25,"group_id":3055,"first_published_at":3056,"release_id":25,"lang":32,"path":25,"alternates":3057,"default_full_slug":3058,"translated_slugs":3059},"So entwickeln Sie 2026 eine erfolgreiche Beschaffungsstrategie","2025-06-05T15:07:26.005Z","2026-03-12T10:48:06.822Z",683278189,"c88c77d4-5e8e-4f35-b6cf-0ec1e8a486ca",{"_uid":2954,"title":2948,"topics":2955,"noIndex":28,"category":2964,"language":2973,"component":1242,"heroMedia":2974,"publishedAt":2982,"redirectUrl":50,"listingImage":2983,"metaDescription":2984,"componentsAfterTheArticle":2985},"d58d788c-f12c-4181-a776-3853d2878cc5",[2956],{"name":123,"created_at":124,"published_at":125,"updated_at":126,"id":127,"uuid":128,"content":2957,"slug":138,"full_slug":139,"sort_by_date":25,"position":140,"tag_list":2958,"is_startpage":28,"parent_id":142,"meta_data":25,"group_id":143,"first_published_at":144,"release_id":25,"lang":32,"path":25,"alternates":2959,"default_full_slug":146,"translated_slugs":2960,"_stopResolving":41},{"_uid":137,"name":123,"component":22},[],[],[2961,2962,2963],{"path":146,"name":25,"lang":37,"published":25},{"path":146,"name":25,"lang":32,"published":25},{"path":146,"name":25,"lang":40,"published":25},{"name":1230,"created_at":1231,"published_at":16,"updated_at":1232,"id":1233,"uuid":1234,"content":2965,"slug":1242,"full_slug":1243,"sort_by_date":25,"position":26,"tag_list":2967,"is_startpage":28,"parent_id":1245,"meta_data":25,"group_id":1246,"first_published_at":1247,"release_id":25,"lang":32,"path":25,"alternates":2968,"default_full_slug":1249,"translated_slugs":2969,"_stopResolving":41},{"_uid":1236,"icon":2966,"name":1230,"component":1241},{"id":1238,"alt":1239,"name":50,"focus":50,"title":50,"filename":1240,"copyright":50,"fieldtype":86,"is_external_url":28},[],[],[2970,2971,2972],{"path":1249,"name":25,"lang":37,"published":25},{"path":1249,"name":25,"lang":32,"published":25},{"path":1249,"name":25,"lang":40,"published":25},[32],[2975],{"_uid":2976,"type":50,"asset":2977,"caption":50,"overlay":2981,"component":899},"3f64bbce-045d-4718-b4bb-cbfa5a9e974d",{"id":2978,"alt":50,"name":50,"focus":50,"title":50,"source":50,"filename":2979,"copyright":50,"fieldtype":86,"meta_data":2980,"is_external_url":28},23015842,"https://a.storyblok.com/f/146026/1020x680/c70d3ee573/rocket.jpg",{},[],"2026-01-07 00:00",[],"Erfahren Sie, wie Sie eine erfolgreiche Beschaffungsstrategie entwickeln – mit Best Practices, Erfolgsfaktoren und Fehlern, die Sie vermeiden sollten.",[2986],{"_uid":2987,"items":2988,"heading":3025,"reverse":28,"component":1362,"sectionSettings":3043},"ec24b22e-6223-4c35-87d4-e605d96343e0",[2989,2998,3007,3016],{"_uid":2990,"title":2991,"component":1277,"description":2992},"76cfd186-7b9a-4ee3-a61b-2197f24dad2a","Wie erstelle ich eine erfolgreiche Beschaffungsstrategie für mein Unternehmen?",{"type":98,"content":2993},[2994],{"type":101,"content":2995},[2996],{"text":2997,"type":107},"Spendesk hilft Unternehmen, eine erfolgreiche Beschaffungsstrategie aufzubauen. Die Plattform bündelt Einkauf über genehmigte Lieferanten, Purchase Requests, automatisierte Genehmigungsworkflows und virtuelle Karten, setzt Budgetlimits pro Team und automatisiert Berichte zur Ausgabentransparenz. Diese Kombination reduziert Maverick Spending, beschleunigt Freigaben und erleichtert kontinuierliche Optimierung von Lieferanten und Konditionen.",{"_uid":2999,"title":3000,"component":1277,"description":3001},"b77eb5b5-4af5-4365-b775-7a2f32f4dcb8","Wie reduziert Spendesk die Ausgaben im Beschaffungsprozess?",{"type":98,"content":3002},[3003],{"type":101,"content":3004},[3005],{"text":3006,"type":107},"Spendesk reduziert Ausgaben im Beschaffungsprozess durch zentralisierte Budgetkontrolle, genehmigte Lieferantenkataloge, virtuelle Firmenkarten mit Ausgabenlimits und automatisierte Genehmigungsworkflows. Echtzeitreports und Analysefunktionen zeigen Einsparpotenziale, während automatisierte Rechnungserfassung und Matching administrative Kosten senken und Spendesk außerdem das Zusammenführen von Lieferantenkonten zur besseren Konditionsverhandlung ermöglicht.",{"_uid":3008,"title":3009,"component":1277,"description":3010},"a9024a9a-2b69-405a-a4f4-0822b019818f","Welche Funktionen bietet Spendesk für Genehmigungsworkflows und Compliance?",{"type":98,"content":3011},[3012],{"type":101,"content":3013},[3014],{"text":3015,"type":107},"Spendesk bietet umfassende Funktionen für Genehmigungsworkflows und Compliance. Dazu gehören mehrstufige Genehmigungen, rollenbasierte Berechtigungen, automatische Policy-Checks bei Ausgaben, digitale Belegerfassung und ein revisionssicherer Audit-Trail. Sie ermöglichen die unternehmensweite Durchsetzung von Ausgaberichtlinien sowie schnelle Nachverfolgung bei Audits.",{"_uid":3017,"title":3018,"component":1277,"description":3019},"7852bb84-1109-4295-9c56-6b503e6f7e87","Wie integriert Spendesk Beschaffungsdaten in ERP- oder Buchhaltungssysteme?",{"type":98,"content":3020},[3021],{"type":101,"content":3022},[3023],{"text":3024,"type":107},"Spendesk integriert Beschaffungsdaten direkt in ERP- und Buchhaltungssysteme. Die Plattform bietet native Konnektoren, API-Zugänge und automatisierte Exporte mit Konten-, Kostenstellen- und Projektzuordnung, wodurch Rechnungsstapel, Ausgaben und Zahlungsdaten sauber in die Finanzsysteme übertragen werden und manuelle Buchungsarbeit entfällt. Das führt zu schnelleren Monatsabschlüssen und geringeren Abstimmungsaufwänden zwischen Einkauf und Buchhaltung.",[3026],{"cta":3027,"_uid":3028,"title":3029,"eyebrow":3036,"subtitle":3039,"component":207,"textAlign":50,"sectionSettings":3042,"breakLineOnMobile":28,"subtitleLeftBorder":28,"customTitleFontSize":50},[],"10a79316-ce80-4ba8-9d29-c79867615c08",{"type":98,"content":3030},[3031],{"type":207,"attrs":3032,"content":3033},{"level":209},[3034],{"text":3035,"type":107},"Erfolgreiche Beschaffungsstrategie — FAQ",{"type":98,"content":3037},[3038],{"type":101},{"type":98,"content":3040},[3041],{"type":101},[],[3044],{"_uid":3045,"hide":28,"theme":3046,"anchorId":50,"component":3047,"spacingTop":50,"hideOnDevices":3048,"spacingBottom":50,"floatingImages":3049,"variableOverrides":3050},"b0f59b22-cb18-4039-be03-1a88fd4b6cfe","light-theme","sectionSettings",[],[],[],"erfolgreiche-beschaffungsstrategie","de/blog/erfolgreiche-beschaffungsstrategie",-820,[],"5b166a03-29e8-4548-bbd5-96405c291c8d","2025-06-05T15:21:13.902Z",[],"blog/erfolgreiche-beschaffungsstrategie",[3060,3061,3062],{"path":3058,"name":25,"lang":37,"published":25},{"path":3058,"name":25,"lang":32,"published":25},{"path":3058,"name":25,"lang":40,"published":25},{"name":3064,"created_at":3065,"published_at":3066,"updated_at":3067,"id":3068,"uuid":3069,"content":3070,"slug":3229,"full_slug":3230,"sort_by_date":25,"position":3231,"tag_list":3232,"is_startpage":28,"parent_id":1368,"meta_data":25,"group_id":3233,"first_published_at":3234,"release_id":25,"lang":32,"path":25,"alternates":3235,"default_full_slug":3236,"translated_slugs":3237},"Einkaufssoftware für den Mittelstand von der Bedarfsanforderung bis zur Rechnung","2026-08-24T10:48:06.994Z","2026-09-25T11:59:43.337Z","2026-09-25T11:59:43.373Z",212495921165503,"defc8ffa-b646-46f5-a958-ce5398e26704",{"_uid":3071,"title":3064,"topics":3072,"noIndex":28,"category":3081,"language":3090,"component":1242,"heroMedia":3091,"publishedAt":3092,"redirectUrl":50,"listingImage":3093,"metaDescription":3103,"bottomArticleCta":3104,"componentsAfterTheArticle":3105},"f611064b-2021-42f7-b711-a737c639ae11",[3073],{"name":123,"created_at":124,"published_at":125,"updated_at":126,"id":127,"uuid":128,"content":3074,"slug":138,"full_slug":139,"sort_by_date":25,"position":140,"tag_list":3075,"is_startpage":28,"parent_id":142,"meta_data":25,"group_id":143,"first_published_at":144,"release_id":25,"lang":32,"path":25,"alternates":3076,"default_full_slug":146,"translated_slugs":3077,"_stopResolving":41},{"_uid":137,"name":123,"component":22},[],[],[3078,3079,3080],{"path":146,"name":25,"lang":37,"published":25},{"path":146,"name":25,"lang":32,"published":25},{"path":146,"name":25,"lang":40,"published":25},{"name":1230,"created_at":1231,"published_at":16,"updated_at":1232,"id":1233,"uuid":1234,"content":3082,"slug":1242,"full_slug":1243,"sort_by_date":25,"position":26,"tag_list":3084,"is_startpage":28,"parent_id":1245,"meta_data":25,"group_id":1246,"first_published_at":1247,"release_id":25,"lang":32,"path":25,"alternates":3085,"default_full_slug":1249,"translated_slugs":3086,"_stopResolving":41},{"_uid":1236,"icon":3083,"name":1230,"component":1241},{"id":1238,"alt":1239,"name":50,"focus":50,"title":50,"filename":1240,"copyright":50,"fieldtype":86,"is_external_url":28},[],[],[3087,3088,3089],{"path":1249,"name":25,"lang":37,"published":25},{"path":1249,"name":25,"lang":32,"published":25},{"path":1249,"name":25,"lang":40,"published":25},[32],[],"2026-08-24 00:00",[3094],{"_uid":3095,"asset":3096,"caption":50,"component":899},"14075d5f-8d8f-4392-b178-efea27d685bd",{"id":3097,"alt":3098,"name":50,"focus":50,"title":3099,"source":50,"filename":3100,"copyright":64,"fieldtype":86,"meta_data":3101,"is_external_url":28},212500784444228,"Monochrome grüne Gravur eines digital gesteuerten Einkaufsprozesses. Ein Einkaufswagen durchläuft ein Kontrolltor und symbolisiert Bedarfsanforderung, Freigabe und Bestellung.","Einkaufssoftware für kontrollierte Einkaufsprozesse","https://a.storyblok.com/f/146026/2528x1696/3dea22e928/einkaufssoftware-titelbild.jpg",{"alt":3098,"size":3102,"title":3099,"source":50,"copyright":64},"2528x1696","Welche Einkaufssoftware passt zum Mittelstand? Erfahren Sie, wie Bedarfsanforderungen, Freigaben, Bestellungen und Rechnungsabgleich digital zusammenspielen.",[],[3106],{"cta":3107,"_uid":3108,"items":3109,"heading":3208,"reverse":28,"component":1362,"sectionSettings":3228},[],"f18116ab-0a00-4bac-a4c5-46601ace65e1",[3110,3124,3138,3152,3166,3180,3194],{"_uid":3111,"hide":28,"title":3112,"component":1277,"description":3113},"918f0a97-4a5d-4e54-80aa-d3f339d34ede","Was ist eine Einkaufssoftware?",{"type":98,"attrs":3114,"content":3115},{"backgroundColor":25},[3116],{"type":101,"attrs":3117,"content":3118},{"textAlign":25},[3119],{"text":3120,"type":107,"marks":3121},"Eine Einkaufssoftware digitalisiert und verbindet Prozesse wie Bedarfsanforderung, Freigabe, Bestellung, Rechnungsprüfung und Budgetkontrolle.",[3122],{"type":160,"attrs":3123},{"color":162},{"_uid":3125,"hide":28,"title":3126,"component":1277,"description":3127},"5ca8f15d-7acc-49c6-9e3f-2e7c599ecbba","Was ist eine BANF?",{"type":98,"attrs":3128,"content":3129},{"backgroundColor":25},[3130],{"type":101,"attrs":3131,"content":3132},{"textAlign":25},[3133],{"text":3134,"type":107,"marks":3135},"Eine BANF ist eine interne Bedarfs- oder Bestellanforderung. Sie meldet einen geplanten Bedarf und ist noch keine verbindliche Bestellung beim Lieferanten.",[3136],{"type":160,"attrs":3137},{"color":162},{"_uid":3139,"hide":28,"title":3140,"component":1277,"description":3141},"b144013c-1846-4667-a861-8736c9e0bf41","Was ist der Unterschied zwischen Procure-to-Pay und Purchase-to-Pay?",{"type":98,"attrs":3142,"content":3143},{"backgroundColor":25},[3144],{"type":101,"attrs":3145,"content":3146},{"textAlign":25},[3147],{"text":3148,"type":107,"marks":3149},"Beide Begriffe beschreiben meist den Prozess vom Bedarf bis zur Zahlung. Procure-to-Pay betont häufig die vorgelagerte Beschaffung, während Purchase-to-Pay stärker auf Bestellung, Rechnung und Zahlung fokussiert.",[3150],{"type":160,"attrs":3151},{"color":162},{"_uid":3153,"hide":28,"title":3154,"component":1277,"description":3155},"c8d420d5-a23c-4539-b153-8c9d102a4d53","Was ist ein Drei-Wege-Abgleich?",{"type":98,"attrs":3156,"content":3157},{"backgroundColor":25},[3158],{"type":101,"attrs":3159,"content":3160},{"textAlign":25},[3161],{"text":3162,"type":107,"marks":3163},"Der Drei-Wege-Abgleich vergleicht Bestellung, Wareneingang oder Leistungsbestätigung und Rechnung. Abweichungen bei Menge, Preis oder Lieferant werden zur Prüfung markiert.",[3164],{"type":160,"attrs":3165},{"color":162},{"_uid":3167,"hide":28,"title":3168,"component":1277,"description":3169},"7be072a0-2c59-48af-b384-6b7521accabd","Braucht ein Unternehmen mit ERP zusätzlich eine Einkaufssoftware?",{"type":98,"attrs":3170,"content":3171},{"backgroundColor":25},[3172],{"type":101,"attrs":3173,"content":3174},{"textAlign":25},[3175],{"text":3176,"type":107,"marks":3177},"Nicht grundsätzlich. Ein ERP kann Bestellungen, Freigaben und Rechnungen abbilden. 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