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Weitere Informationen zu der",[593],{"type":199,"attrs":594},{"color":201},{"text":310,"type":58,"marks":596},[597,599],{"type":313,"attrs":598},{"href":565,"uuid":61,"anchor":61,"target":61,"linktype":41},{"type":199,"attrs":600},{"color":201},{"text":602,"type":58,"marks":603},"Spendesk Schnittstelle mit DATEV finden Sie hier.",[604,606,608],{"type":313,"attrs":605},{"href":565,"uuid":61,"anchor":61,"target":61,"linktype":41},{"type":199,"attrs":607},{"color":325},{"type":327},{"type":291,"attrs":610,"content":611},{"level":293,"textAlign":61},[612],{"text":613,"type":58,"marks":614},"DATEV E-Rechnung und PDF-Workflow im Vergleich",[615],{"type":199,"attrs":616},{"color":201},{"type":54,"attrs":618,"content":620},{"textAlign":61,"key":619},"p-27",[621],{"text":622,"type":58,"marks":623},"Eine E-Rechnung ist eine strukturierte elektronische Rechnung, die automatisiert verarbeitet werden kann, während ein klassischer PDF-Workflow eine PDF-Datei versendet, die weiterhin ausgelesen und gebucht werden muss.",[624],{"type":199,"attrs":625},{"color":201},{"type":54,"attrs":627,"content":629},{"textAlign":61,"key":628},"p-28",[630],{"text":631,"type":58,"marks":632},"Eine E-Rechnung liegt im Format XRechnung (reines XML) oder ZUGFeRD (hybrides PDF mit eingebettetem XML nach EN 16931) vor und lässt sich ohne manuelle Erfassung in die Buchhaltung übernehmen. 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Belege und Rechnungen, die Sie in Spendesk erfassen, werden GoBD-konform revisionssicher archiviert und in DATEV-fähiger Form exportiert.",[656],{"type":199,"attrs":657},{"color":201},{"type":291,"attrs":659,"content":661},{"level":660,"textAlign":61},3,[662],{"text":663,"type":58},"Klare Freigabeprozesse",{"type":54,"attrs":665,"content":667},{"textAlign":61,"key":666},"p-30",[668,673,674],{"type":585,"attrs":669},{"id":61,"alt":670,"src":671,"title":61,"source":61,"copyright":61,"meta_data":672},"Capture d’écran 2020-08-19 à 11.34.33","https://get.spendesk.com/hubfs/Capture%20d%E2%80%99e%CC%81cran%202020-08-19%20a%CC%80%2011.34.33.png",{},{"type":555},{"text":675,"type":58,"marks":676},"Wenn Mitarbeitende auf der Arbeit für etwas bezahlen möchten, ist das leider häufig unnötig kompliziert.",[677],{"type":199,"attrs":678},{"color":201},{"type":54,"attrs":680,"content":682},{"textAlign":61,"key":681},"p-31",[683],{"text":684,"type":58,"marks":685},"Meist ist unklar, über wie viel Budget die einzelnen Mitarbeitenden verfügen und wer ihre Ausgaben freigeben muss. Im Zweifelsfall ist es der eigene Manager, doch wenn der gerade in einem Termin ist, und die Ausgabe erst am nächsten Tag freigeben kann, hält das alle Beteiligten unnötig auf. Dies ist leider kein Einzelfall.",[686],{"type":199,"attrs":687},{"color":201},{"type":54,"attrs":689,"content":691},{"textAlign":61,"key":690},"p-32",[692,697,704,713],{"text":693,"type":58,"marks":694},"Wie wäre es, wenn Ihre Mitarbeitenden stattdessen autonom mit virtuellen und",[695],{"type":199,"attrs":696},{"color":201},{"text":310,"type":58,"marks":698},[699,702],{"type":313,"attrs":700},{"href":701,"uuid":61,"anchor":61,"target":61,"linktype":41},"/de/product/cards/physical-cards/",{"type":199,"attrs":703},{"color":201},{"text":705,"type":58,"marks":706},"physischen Debitkarten",[707,710,712],{"type":313,"attrs":708},{"href":709,"uuid":61,"anchor":61,"target":61,"linktype":41},"https://www.spendesk.com/de/product/cards/",{"type":199,"attrs":711},{"color":325},{"type":327},{"text":714,"type":58,"marks":715}," bezahlen könnten und die Freigabeprozesse klar und übersichtlich geregelt sind? Mit Spendesk wird die Verwaltung von Mitarbeitendenausgaben in einer zentralen Plattform automatisiert, das geht folgendermaßen:",[716],{"type":199,"attrs":717},{"color":201},{"type":212,"content":719},[720,731,742],{"type":215,"content":721},[722],{"type":54,"attrs":723,"content":725},{"textAlign":61,"key":724},"p-33",[726],{"text":727,"type":58,"marks":728},"In Spendesk werden für Mitarbeitende und Teams individuell anpassbare Budgets festgelegt. So kann z.B. entschieden werden, dass alle Mitarbeitenden im Marketing-Team pro Monat bis zu 50 Euro ohne Freigabe ihres Vorgesetzten ausgeben dürfen.",[729],{"type":199,"attrs":730},{"color":201},{"type":215,"content":732},[733],{"type":54,"attrs":734,"content":736},{"textAlign":61,"key":735},"p-34",[737],{"text":738,"type":58,"marks":739},"Alle Ausgaben, die diesen Rahmen überschreiten, benötigen eine Genehmigung des Managers. Dieser erhält eine automatische Benachrichtigung und kann die Ausgabe mit einem Klick freigeben oder zurückweisen. Mündliche Freigaben, Anrufe oder umständliche Freigaben per E-Mail oder im Firmenchat sind nicht mehr notwendig.",[740],{"type":199,"attrs":741},{"color":201},{"type":215,"content":743},[744],{"type":54,"attrs":745,"content":747},{"textAlign":61,"key":746},"p-35",[748],{"text":749,"type":58,"marks":750},"Für Ausgaben, die den Zuständigkeitsrahmen des Manager überschreiten, können außerdem zusätzliche Validationsstufen eingebaut werden, z.B. dass Bestellungen von über 3.000 Euro vom Teamleiter bestätigt werden müssen.",[751],{"type":199,"attrs":752},{"color":201},{"type":54,"attrs":754,"content":756},{"textAlign":61,"key":755},"p-36",[757],{"text":758,"type":58,"marks":759},"Dank diesem automatisierten Freigabe-Workflow sparen sowohl die Mitarbeitenden als auch die Manager:innen bei jeder Ausgabe wertvolle Zeit. Der klare Prozess sorgt für mehr Struktur und weniger Unsicherheit bzw. Verwirrung im Team.",[760],{"type":199,"attrs":761},{"color":201},{"type":291,"attrs":763,"content":764},{"level":293,"textAlign":61},[765],{"text":766,"type":58,"marks":767},"Verpflegungsmehraufwand & Dienstreisen",[768],{"type":199,"attrs":769},{"color":201},{"type":54,"attrs":771,"content":772},{"textAlign":61,"key":193},[773],{"text":774,"type":58,"marks":775},"Ein Thema, das die Ausgabenverwaltung für Firmen in Deutschland regelmäßig verkompliziert, ist die Berechnung des Verpflegungsmehraufwands bei Dienstreisen.",[776],{"type":199,"attrs":777},{"color":201},{"type":54,"attrs":779,"content":780},{"textAlign":61,"key":204},[781,786,787],{"type":585,"attrs":782},{"id":61,"alt":783,"src":784,"title":61,"source":61,"copyright":61,"meta_data":785},"Per Diem 2-png","https://get.spendesk.com/hubfs/Per%20Diem%202-png.png",{},{"type":555},{"text":788,"type":58,"marks":789},"Die Höhe der Spesensätze variiert nach Land, Region und Dauer des Aufenthalts. Es ist durchaus möglich, diese Berechnungen von den Mitarbeitenden in einer Excel-Tabelle durchführen zu lassen. Dies kann jedoch zu relativ langwierigen Berechnungen führen, bei denen (un)absichtliche Fehler nicht ausgeschlossen sind.",[790],{"type":199,"attrs":791},{"color":201},{"type":54,"attrs":793,"content":794},{"textAlign":61,"key":219},[795],{"text":796,"type":58,"marks":797},"Aus diesem Grund hat Spendesk speziell für Deutschland eine Funktion für die automatisierte Berechnung des Verpflegungsmehraufwands erstellt. In der Spendesk-Plattform berechnet dieses Tool in Sekundenschnelle, wie viel dem Mitarbeitenden für seine Dienstreise zusteht. Alles, was das Tool dafür wissen muss, ist, wo die Reise begonnen hat, welche Zielorte bereist wurden, und wie lange der Aufenthalt gedauert hat.",[798],{"type":199,"attrs":799},{"color":201},{"type":54,"attrs":801,"content":802},{"textAlign":61,"key":230},[803],{"text":804,"type":58,"marks":805},"Ein weiteres wichtiges Thema für den deutschen Markt sind sichere Online-Zahlungen.",[806],{"type":199,"attrs":807},{"color":201},{"type":291,"attrs":809,"content":810},{"level":293,"textAlign":61},[811],{"text":244,"type":58,"marks":812},[813],{"type":199,"attrs":814},{"color":201},{"type":54,"attrs":816,"content":817},{"textAlign":61,"key":241},[818,823,824],{"type":585,"attrs":819},{"id":61,"alt":820,"src":821,"title":61,"source":61,"copyright":61,"meta_data":822},"Capture d’écran 2020-04-22 à 14.35.50 (2)","https://get.spendesk.com/hubfs/Capture%20d%E2%80%99e%CC%81cran%202020-04-22%20a%CC%80%2014.35.50%20(2).png",{},{"type":555},{"text":825,"type":58,"marks":826},"Obwohl gerade deutsche Firmen (und ja, wir sind hier wieder bei den Klischees), die Sicherheit ihrer Daten sehr ernst nehmen, wird die altbewährte Firmenkreditkarte häufig von mehreren Mitarbeitenden geteilt. Doch mit jeder Online-Zahlung, bei der die gleiche Kartennummer verwendet wird, steigt das Risiko für Kreditkartenbetrug im Netz.",[827],{"type":199,"attrs":828},{"color":201},{"type":54,"attrs":830,"content":831},{"textAlign":61,"key":252},[832],{"text":833,"type":58,"marks":834},"Zudem ist es für das Finanzteam am Monatsende regelmäßig mit mehreren Stunden Arbeit verbunden, nachzuverfolgen, wer welche Zahlung getätigt hat. Von fehlenden Belegen und Ausgaben, die nicht gerechtfertigt waren, ganz zu schweigen.",[835],{"type":199,"attrs":836},{"color":201},{"type":54,"attrs":838,"content":839},{"textAlign":61,"key":263},[840,845,852,861,866,872],{"text":841,"type":58,"marks":842},"Mit",[843],{"type":199,"attrs":844},{"color":201},{"text":310,"type":58,"marks":846},[847,850],{"type":313,"attrs":848},{"href":849,"uuid":61,"anchor":61,"target":61,"linktype":41},"/de/product/cards/virtual-cards/",{"type":199,"attrs":851},{"color":201},{"text":853,"type":58,"marks":854},"virtuellen Karten",[855,858,860],{"type":313,"attrs":856},{"href":857,"uuid":61,"anchor":61,"target":61,"linktype":41},"https://www.spendesk.com/de/product/cards/virtual-cards/",{"type":199,"attrs":859},{"color":325},{"type":327},{"text":862,"type":58,"marks":863}," zur einmaligen Verwendung können Mitarbeitende stattdessen autonom und schnell online bezahlen, ohne dabei die Karte bei der Buchhaltung anfragen zu müssen. Die virtuelle Karte wird für einen bestimmten Betrag generiert und kann nur für diesen Zweck verwendet werden - das Risiko für Betrug ist dabei wesentlich geringer. Für regelmäßige Ausgaben wie z.B. Software-Abos können",[864],{"type":199,"attrs":865},{"color":201},{"text":310,"type":58,"marks":867},[868,870],{"type":313,"attrs":869},{"href":849,"uuid":61,"anchor":61,"target":61,"linktype":41},{"type":199,"attrs":871},{"color":201},{"text":873,"type":58,"marks":874},"virtuelle Karten für wiederkehrende Zahlungen verwendet werden.",[875],{"type":199,"attrs":876},{"color":201},{"type":54,"attrs":878,"content":879},{"textAlign":61,"key":272},[880],{"text":881,"type":58,"marks":882},"Mit diesen modernen Karten schlagen Sie sprichwörtlich mehrere Fliegen mit einer Klappe, denn die komplizierte Zuordnung von Zahlungen und Belegen löst Spendesk ebenfalls, quasi nebenbei. Mehr dazu im nächsten Abschnitt.",[883],{"type":199,"attrs":884},{"color":201},{"type":291,"attrs":886,"content":887},{"level":293,"textAlign":61},[888],{"text":889,"type":58,"marks":890},"Automatische Zuordnung von Zahlungen und Belegen",[891],{"type":199,"attrs":892},{"color":201},{"type":54,"attrs":894,"content":895},{"textAlign":61,"key":302},[896],{"text":897,"type":58,"marks":898},"Spesenabrechnungen am Monatsende sind sowohl für die Mitarbeitende, als auch für das Finanzteam eine zeitraubende Angelegenheit. Nach jeder Zahlung müssen die Mitarbeitenden den Beleg sorgsam aufbewahren, damit die Auslage zurückerstattet werden kann.",[899],{"type":199,"attrs":900},{"color":201},{"type":54,"attrs":902,"content":903},{"textAlign":61,"key":335},[904],{"text":905,"type":58,"marks":906},"Auf Seiten des Finanzteams muss jeder Beleg anschließend manuell der entsprechenden Zahlung im System zugeordnet werden.",[907],{"type":199,"attrs":908},{"color":201},{"type":54,"attrs":910,"content":911},{"textAlign":61,"key":356},[912],{"text":913,"type":58,"marks":914},"Bei fehlenden Belegen gilt es herauszufinden, wer diese Zahlung getätigt hat, Kollegen müssen regelmäßig ermahnt werden, keine dankbare Aufgabe.",[915],{"type":199,"attrs":916},{"color":201},{"type":54,"attrs":918,"content":919},{"textAlign":61,"key":372},[920,925,932,941],{"text":921,"type":58,"marks":922},"Spendesk löst das Problem mit einer",[923],{"type":199,"attrs":924},{"color":201},{"text":310,"type":58,"marks":926},[927,930],{"type":313,"attrs":928},{"href":929,"uuid":61,"anchor":61,"target":61,"linktype":41},"/de/product/expense-management/",{"type":199,"attrs":931},{"color":201},{"text":933,"type":58,"marks":934},"einfach zu verwendenden App und Desktop-Anwendung",[935,938,940],{"type":313,"attrs":936},{"href":937,"uuid":61,"anchor":61,"target":61,"linktype":41},"https://www.spendesk.com/de/product/expense-management/",{"type":199,"attrs":939},{"color":325},{"type":327},{"text":942,"type":58,"marks":943},", die die Nutzer direkt nach der Zahlung auffordert, den Beleg hochzuladen. Dafür genügt es, ein Foto vom Beleg zu machen und dieses mit einem Klick hochzuladen.",[944],{"type":199,"attrs":945},{"color":201},{"type":54,"attrs":947,"content":948},{"textAlign":61,"key":387},[949],{"text":950,"type":58,"marks":951},"Der Beleg wird dann automatisch von der Software ausgelesen und direkt der entsprechenden Zahlung zugeordnet. Insgesamt spart das Finanzteam je nach Größe des Teams und Anzahl der Ausgaben mit dieser Funktion mehrere Stunden Arbeit pro Monat.",[952],{"type":199,"attrs":953},{"color":201},{"type":54,"attrs":955,"content":956},{"textAlign":61,"key":402},[957],{"text":958,"type":58,"marks":959},"Doch die Arbeit des Finanzteams hört am Monatsende nicht mit der Rückerstattung der Auslagen auf. Nachdem alle Ausgaben überprüft und validiert wurden, müssen sie in die Buchhaltungssoftware exportiert werden. 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Details dazu in den",[3288],{"type":199,"attrs":3289},{"color":201},{"text":310,"type":58,"marks":3291},[3292,3295],{"type":313,"attrs":3293},{"href":3294,"uuid":61,"anchor":61,"target":61,"linktype":41},"https://www.bstbk.de/downloads/bstbk/steuerrecht-und-rechnungslegung/fachinfos/BStBK_FAQ_allgemein_digitale_Aufbewahrung_end.pdf",{"type":199,"attrs":3296},{"color":201},{"text":3298,"type":58,"marks":3299},"BStBK-FAQ zur digitalen Aufbewahrung",[3300,3302,3304],{"type":313,"attrs":3301},{"href":3294,"uuid":61,"anchor":61,"target":61,"linktype":41},{"type":199,"attrs":3303},{"color":325},{"type":327},{"text":3126,"type":58,"marks":3306},[3307],{"type":199,"attrs":3308},{"color":201},{"_uid":3310,"hide":24,"title":3311,"component":1093,"description":3312},"e95d40a7-8d77-4762-9092-62f842a5f5f0","Erkennt das Finanzamt digitale Eigenbelege an?",{"type":51,"content":3313},[3314],{"type":54,"attrs":3315,"content":3316},{"textAlign":61},[3317],{"text":3318,"type":58,"marks":3319},"Ja – sofern sie GoBD-konform archiviert sind. Die digitale Datei gilt als Original und muss unveränderbar, nachvollziehbar und zeitnah gespeichert werden.",[3320],{"type":199,"attrs":3321},{"color":201},{"_uid":3323,"hide":24,"title":3324,"component":1093,"description":3325},"a1b3b7d1-ca80-4042-b134-83c3149de2a2","Gibt es eine Betragsobergrenze für Eigenbelege?",{"type":51,"content":3326},[3327],{"type":54,"attrs":3328,"content":3329},{"textAlign":61},[3330],{"text":3331,"type":58,"marks":3332},"Eine gesetzliche Obergrenze existiert nicht. In der Praxis steigt die Prüfintensität bei Einzelbeträgen über 150 € deutlich – ergänzende Nachweise wie Preislisten oder Fotos sind dann besonders wichtig.",[3333],{"type":199,"attrs":3334},{"color":201},[3336],{"cta":3337,"_uid":3338,"title":3339,"eyebrow":3350,"subtitle":3353,"component":291,"textAlign":33,"eyebrowPill":24,"checkmarkList":24,"flexibleSection":3356,"sectionSettings":3357,"displaySeparator":24,"breakLineOnMobile":24,"subtitleLeftBorder":24,"customTitleFontSize":33},[],"7cec6cb7-d574-431b-a391-ae4ed79fcc1d",{"type":51,"content":3340},[3341],{"type":291,"attrs":3342,"content":3343},{"level":293,"textAlign":61},[3344],{"text":3345,"type":58,"marks":3346},"Häufig gestellte Fragen zu Ersatz- und Eigenbelegen:",[3347,3349],{"type":199,"attrs":3348},{"color":201},{"type":364},{"type":51,"content":3351},[3352],{"type":54},{"type":51,"content":3354},[3355],{"type":54},[],[],[],"eigenbeleg-ersatzbeleg-vorlage-pflichtangaben-gobd-konforme-archivierung","de/blog/eigenbeleg-ersatzbeleg-vorlage-pflichtangaben-gobd-konforme-archivierung",-2290,[],"80b40012-7ea9-4521-8671-dcaa1d6fbc2f","2026-07-07T15:03:05.463Z",[],"blog/eigenbeleg-ersatzbeleg-vorlage-pflichtangaben-gobd-konforme-archivierung",[3368,3369,3370],{"path":3366,"name":61,"lang":72,"published":61},{"path":3366,"name":61,"lang":67,"published":61},{"path":3366,"name":61,"lang":75,"published":61},["Island",3372],{"key":3373,"result":3374},"MarkdownRenderer_qXVYipgCCer2nPzK5KluwhDIV59URidKezsROOw7U",{"head":3375},{"link":3376,"style":3377},[],[],1793980962864]