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Voici toutes les cartes à avoir dans sa manche pour mettre le service comptabilité dans sa poche et faire sauter la banque... des ",[188],{"type":169},{"text":190,"type":57,"marks":191},"remboursements",[192,193],{"type":169},{"type":175,"attrs":194},{"href":195,"uuid":196,"title":60,"anchor":60,"target":60,"linktype":179,"story":197},"remboursement-frais-professionnels","70df6924-fa8e-4859-a169-8e0505d0a9b8",{"name":198,"id":199,"uuid":196,"slug":195,"url":200,"full_slug":201,"_stopResolving":75},"L'ère du remboursement des frais professionnels est révolue !",208729827,"blog/remboursement-frais-professionnels","fr/blog/remboursement-frais-professionnels",{"text":203,"type":57,"marks":204}," !",[205],{"type":169},{"type":53,"content":207},[208],{"text":209,"type":57},"Nous avons réuni pour vous les 10 commandements indispensables pour devenir le roi de la gestion des notes de frais !",{"type":53,"content":211},[212,220],{"type":213,"attrs":214,"marks":217},"image",{"alt":215,"src":216,"title":60},"gestion-note-frais-techniques.jpg","https://get.spendesk.com/hubfs/img-post/gestion-note-frais-techniques.jpg",[218],{"type":219},"italic",{"text":221,"type":57},"\"Un comptable au Moyen-âge en plein casse-tête sur les NDF à la fin du mois\"",{"type":223,"attrs":224,"content":226},"heading",{"level":225},2,[227],{"text":228,"type":57},"1. Dans ta bourse, tu piocheras",{"type":53,"content":230},[231],{"text":232,"type":57},"Devenir le roi de la gestion des notes de frais requiert sacrifice et investissement. Il ne faudra donc pas être avare en avances de frais et se tenir prêt à dégainer sa carte bleue à la moindre occasion. Afin de ne jamais manquer d'argent, les plus aguerris auront renégocié leur découvert auprès de leur banque avant de s'engager dans cette course effrénée.",{"type":223,"attrs":234,"content":235},{"level":225},[236],{"text":237,"type":57},"2. Les justificatifs, tu accumuleras",{"type":53,"content":239},[240,242,253,255,268],{"text":241,"type":57},"Le pro de la note de frais n'a qu'un mantra : ",{"text":243,"type":57,"marks":244},"un justificatif par dépense engagée",[245],{"type":175,"attrs":246},{"href":95,"uuid":247,"title":60,"anchor":60,"target":60,"linktype":179,"story":248},"3686ebd3-04da-49ac-bf06-506a10946079",{"name":249,"id":250,"uuid":247,"slug":95,"url":251,"full_slug":252,"_stopResolving":75},"Le guide complet pour une meilleure gestion des dépenses en entreprise",208729715,"blog/gestion-des-depenses","fr/blog/gestion-des-depenses",{"text":254,"type":57},". Il sait que sans facture ou, à défaut, ticket de caisse, il ne pourra ",{"text":256,"type":57,"marks":257},"prétendre à un remboursement",[258],{"type":175,"attrs":259},{"href":260,"uuid":261,"title":60,"linktype":179,"story":262},"/product/expense-management","2c9f9c07-cfb4-48e3-9391-89ea909b50ca",{"name":263,"id":264,"uuid":261,"slug":265,"url":266,"full_slug":267,"_stopResolving":75},"Expense Management",193401429506811,"expense-management","product/expense-management","fr/product/expense-management",{"text":269,"type":57},".",{"type":223,"attrs":271,"content":272},{"level":225},[273],{"text":274,"type":57},"3. De l'honneur, tu auras",{"type":53,"content":276},[277,279,291],{"text":278,"type":57},"Les chasseurs de note de frais de haut vol ont toutefois une botte secrète : la déclaration sur l'honneur, qui permet de se faire rembourser ",{"text":280,"type":57,"marks":281},"quand on a perdu son justificatif",[282],{"type":175,"attrs":283},{"href":284,"uuid":285,"title":60,"anchor":60,"target":60,"linktype":179,"story":286},"note-de-frais-sans-justificatif","9dcab7a0-99a0-4857-b643-fce5e3db020a",{"name":287,"id":288,"uuid":285,"slug":284,"url":289,"full_slug":290,"_stopResolving":75},"Comment traiter une note de frais sans justificatif ?",208730102,"blog/note-de-frais-sans-justificatif","fr/blog/note-de-frais-sans-justificatif",{"text":292,"type":57},". À utiliser avec parcimonie, puisque cette technique risque de vous mettre en défaut avec le commandement n°9.",{"type":223,"attrs":294,"content":295},{"level":225},[296],{"text":297,"type":57},"4. Ton GPS, tu trackeras",{"type":53,"content":299},[300,302,314],{"text":301,"type":57},"Souvent en déplacement ? Le GPS reste le meilleur allié de l'avaleur de kilomètres pour suivre et comptabiliser les déplacements professionnels réalisés et ",{"text":303,"type":57,"marks":304},"se les faire rembourser",[305],{"type":175,"attrs":306},{"href":307,"uuid":308,"title":60,"anchor":60,"target":60,"linktype":179,"story":309},"remboursement-frais-kilometriques","2decfbea-ec1a-4eac-989d-622bb2253718",{"name":310,"id":311,"uuid":308,"slug":307,"url":312,"full_slug":313,"_stopResolving":75},"Remboursement des frais kilométriques pour les nuls",208730204,"blog/remboursement-frais-kilometriques","fr/blog/remboursement-frais-kilometriques",{"text":269,"type":57},{"type":223,"attrs":316,"content":317},{"level":225},[318],{"text":319,"type":57},"5. Ton scanner, tu chériras",{"type":53,"content":321},[322],{"text":323,"type":57},"Le GPS n'est pas le seul outil high-tech à privilégier. Les chevaliers des notes de frais ont un autre allié dans leur quête : le scanner, qui permet de garder une trace digitale de toutes les dépenses engagées. Plus rapide, mais tout aussi efficace, l'appareil photo d'un téléphone portable fait aussi très bien l'affaire.",{"type":223,"attrs":325,"content":326},{"level":225},[327],{"text":328,"type":57},"6. De ta pochette plastique, boîte à chaussures ou dropbox, tu te muniras",{"type":53,"content":330},[331],{"text":332,"type":57},"Tout bon gestionnaire se doit de conserver précieusement et méticuleusement les justificatifs de ses dépenses, sans quoi il ne pourra pas se faire rembourser. Pour cela, une solution : compiler tous les bouts de papiers dans un endroit stratégique et inviolable. Une pochette ou une boîte à chaussures (pour les plus gourmands en note de frais) feront l'affaire. Sachez que les plus méticuleux prennent soin de scanner leurs justificatifs, puis de les classer dans un fichier Dropbox.",{"type":223,"attrs":334,"content":335},{"level":225},[336],{"text":337,"type":57},"7. De ton calendrier, tu ne te départiras",{"type":53,"content":339},[340],{"text":341,"type":57},"Le pro de la note de frais sait qu'il est constamment engagé dans une folle course contre la montre. Il sait qu'en fournissant ses justificatifs rapidement, il a une chance d'être remboursé dès le mois suivant. Il sait aussi qu'il n'est pas bon de procrastiner : au bout d'un an, sa note de frais a des chances d'être refusée.",{"type":223,"attrs":343,"content":344},{"level":225},[345],{"text":346,"type":57},"8. Ton excel, tu partageras",{"type":53,"content":348},[349],{"text":350,"type":57},"La technique la plus répandue pour transmettre ses notes de frais reste la feuille de calcul Excel. Pour passer maître en gestion de notes de frais, il faut donc apprendre à remplir chaque colonne et chaque rubrique de manière méthodique et circonstanciée.",{"type":223,"attrs":352,"content":353},{"level":225},[354],{"text":355,"type":57},"9. Ton comptable, tu chouchouteras",{"type":53,"content":357},[358,360,366],{"text":359,"type":57},"C'est la marque des meilleurs. Impossible de devenir le roi de la note de frais sans avoir développé au préalable des relations au moins cordiales avec la comptabilité. Le ",{"text":361,"type":57,"marks":362},"comptable",[363],{"type":175,"attrs":364},{"href":365,"title":60},"https://www.compta-facile.com/le-metier-de-comptable/",{"text":367,"type":57}," est, in fine, la personne qui valide un justificatif tombé dans l'eau et tout délavé, qui rembourse les frais engagés sur la prochaine fiche de paie, qui accepte un remboursement tombé aux oubliettes ou qui intègre sans trembler une déclaration sur l'honneur. Tous ses efforts pourraient être réduits à néant s'il n'obtient pas son aval. Cela vaut le coup de l'inviter à déjeuner de temps à autre, non ? (Sans oublier de garder la facture du repas, cela va de soi...).",{"type":223,"attrs":369,"content":370},{"level":225},[371],{"text":372,"type":57},"10. Spendesk, tu testeras (et adopeteras !)",{"type":53,"content":374},[375],{"text":376,"type":57},"Muni de cette arme ultime, tout bon conquérant deviendra roi. Ses disciples en deviendront de fervents utilisateurs et ambassadeurs, et il régnera alors en maître incontesté de la gestion des notes de frais !",{"type":53,"content":378},[379],{"text":380,"type":57},"Même pour le plus aguerri des collaborateurs, la gestion traditionnelle des notes de frais est un processus moyenâgeux. 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Dans l’exemple illustratif de cet article, le délai varie de ",{"text":2404,"type":57,"marks":2405},"4,3 à 16,7 mois",[2406],{"type":169},{"text":2408,"type":57}," selon le scénario. Ces chiffres ne constituent pas une garantie de résultat.",{"_uid":2410,"hide":30,"title":2411,"component":452,"description":2412},"a7c098cb-6d0a-46c6-a029-e9974db07749","Faut-il compter tout le temps gagné comme une économie ?",{"type":50,"attrs":2413,"content":2414},{"backgroundColor":60},[2415],{"type":53,"attrs":2416,"content":2417},{"textAlign":60},[2418,2422,2424,2428],{"text":2419,"type":57,"marks":2420},"Non.",[2421],{"type":169},{"text":2423,"type":57}," Le temps gagné ne devient une économie que s’il est réaffecté à une activité mesurable ou s’il permet d’éviter un coût, comme un recrutement supplémentaire. Sinon, mieux vaut le présenter comme de la ",{"text":2425,"type":57,"marks":2426},"capacité libérée",[2427],{"type":169},{"text":269,"type":57},{"_uid":2430,"hide":30,"title":2431,"component":452,"description":2432},"24bc1289-0edf-4a6b-acc1-6fb450e96e41","Combien de temps faut-il pour déployer une solution de gestion des dépenses ?",{"type":50,"attrs":2433,"content":2434},{"backgroundColor":60},[2435],{"type":53,"attrs":2436,"content":2437},{"textAlign":60},[2438,2440,2444],{"text":2439,"type":57},"La durée dépend notamment de l’intégration comptable, du paramétrage des règles et de la mise à jour de la politique de dépenses. Ce temps doit être intégré au ",{"text":2441,"type":57,"marks":2442},"TCO du projet",[2443],{"type":169},{"text":2445,"type":57},", au même titre que la formation et le double fonctionnement éventuel.",{"_uid":2447,"hide":30,"title":2448,"component":452,"description":2449},"a1bf55a8-49d7-4226-a1ab-aa32e7fd1a36","Quels KPI suivre après le déploiement ?",{"type":50,"attrs":2450,"content":2451},{"backgroundColor":60},[2452],{"type":53,"attrs":2453,"content":2454},{"textAlign":60},[2455,2457,2461],{"text":2456,"type":57},"Suivez quelques indicateurs simples : ",{"text":2458,"type":57,"marks":2459},"durée de la clôture, taux de justificatifs collectés, délai de remboursement et dépenses hors politique",[2460],{"type":169},{"text":2462,"type":57},". 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00:00",[],"Dépenses hors politique, apprenez à qualifier les exceptions, les faire valider et ajuster votre politique sans perdre le contrôle.",[],[2561],{"cta":2562,"_uid":2563,"items":2564,"heading":2649,"reverse":30,"component":504,"sectionSettings":2675},[],"3109170e-b9ac-4f67-827b-0d2dde5b3215",[2565,2585,2606,2627],{"_uid":2566,"hide":30,"title":2567,"component":452,"description":2568},"27b28cef-99af-430e-b805-f7e215234ce6","Peut-on refuser une note de frais hors politique ?",{"type":50,"attrs":2569,"content":2570},{"backgroundColor":60},[2571,2576],{"type":53,"attrs":2572,"content":2573},{"textAlign":60},[2574],{"text":2575,"type":57},"Oui, une dépense peut être refusée lorsqu’elle n’est pas professionnelle, qu’elle n’est pas justifiée ou que son montant est manifestement disproportionné.",{"type":53,"attrs":2577,"content":2578},{"textAlign":60},[2579,2581],{"text":2580,"type":57},"Un dépassement de plafond ne justifie toutefois pas toujours un refus automatique. ",{"text":2582,"type":57,"marks":2583},"Une exception peut être approuvée si son motif est réel, documenté et validé par la bonne personne.",[2584],{"type":169},{"_uid":2586,"hide":30,"title":2587,"component":452,"description":2588},"75c18d2c-1c96-47f9-9cf3-fc2b92b6030a","Une dépense qui dépasse le plafond peut-elle être remboursée ?",{"type":50,"attrs":2589,"content":2590},{"backgroundColor":60},[2591,2596],{"type":53,"attrs":2592,"content":2593},{"textAlign":60},[2594],{"text":2595,"type":57},"Oui. Le collaborateur doit expliquer le dépassement et fournir le justificatif correspondant. L’entreprise peut alors rembourser la totalité de la dépense, seulement la partie située dans la limite prévue ou le montant complet après validation d’une dérogation.",{"type":53,"attrs":2597,"content":2598},{"textAlign":60},[2599,2601,2605],{"text":2600,"type":57},"La décision doit être conservée avec ",{"text":2602,"type":57,"marks":2603},"le motif et l’identité de l’approbateur",[2604],{"type":169},{"text":269,"type":57},{"_uid":2607,"hide":30,"title":2608,"component":452,"description":2609},"78ff17a9-6bf7-42a1-9f2f-6b4df31426df","Quels documents faut-il conserver pour une dépense exceptionnelle ?",{"type":50,"attrs":2610,"content":2611},{"backgroundColor":60},[2612,2617],{"type":53,"attrs":2613,"content":2614},{"textAlign":60},[2615],{"text":2616,"type":57},"Conservez la note de frais, le justificatif, le motif de l’exception, le nom de l’approbateur et la décision prise.",{"type":53,"attrs":2618,"content":2619},{"textAlign":60},[2620,2622,2626],{"text":2621,"type":57},"Les pièces comptables justificatives doivent généralement être conservées pendant ",{"text":2623,"type":57,"marks":2624},"10 ans à compter de la clôture de l’exercice",[2625],{"type":169},{"text":269,"type":57},{"_uid":2628,"hide":30,"title":2629,"component":452,"description":2630},"8241b13f-9432-4542-afb9-21d31af88bd4","Comment gérer les exceptions dans une organisation multi-sites ?",{"type":50,"attrs":2631,"content":2632},{"backgroundColor":60},[2633,2638],{"type":53,"attrs":2634,"content":2635},{"textAlign":60},[2636],{"text":2637,"type":57},"Définissez les approbateurs par entité, département et niveau de dépense. 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